Frequently asked questions from Exhibitors
We know that exhibiting can be daunting for many and you want to get it right.
We have been answering exhibiting questions for over 7 years so we have put together this page with our most common questions that we are asked.
We shall be adding to this page from time to time.
If you have a specific question please don't hesitate to let us know!
Visitors rated our event
9.52 out of 10
How many people do you get per expo?
Every expo varies however we normally have around 120 – 150 wedding planned at each of our events.
What does “weddings planned” mean, why don’t you count actual people?
Whilst the big numbers are always great to hear, I.e. 300 / 500 people attend. It’s actually not the number you need! For example, if a couple decide to bring along 8 family/friends that really is irrelevant to you and your needs. We feel that the number of weddings planned gives you a much more accurate measure of how many opportunities you have. So we drill down and provide this number for you at all our expos.
How many brochures/flyers should I get printed?
It’s important to understand that not everyone will want/need your services, we recommend bringing 100 – 150 brochures/flyers along.
TIP don’t put specific dates on your promotional materials o that you can reuse them for other events. If you need to put a date – maybe leave a white space where you can write a date.
Can I bring furniture?
You are more than welcome to bring along any furniture/dressings you like to dress you your space.
Can I share a spot with my friend?
As we have category limits this is only available if we have no one else in that category and you have gained permission from us. Example we have a florist booked in, however your friend is a florist and wants to bring a long some arrangements and give out her cards at the expo. In this case we would say no as this would not be fair to the florist that is paying to be there. If the same scenario was to occur but we did not have a florist booked in we may approve, it’s important to check with us first.
I’ve booked in but I just got a big bill and can’t pay?
We get it, it happens to us all! Before cancelling reach out to us as we may be able to organize a payment plan for you. We are also currently looking at PayPal “Pay in 4” which is a great option to pay in 4 instalments over time.
When do we set up?
Set up time normally starts 7.30am / 8am in the morning of the expo, you will receive an email prior to the event with the exact time and parking info.
Do I need to arrive early to set up?
If your set up is quick you can arrive at any time, we only ask that all stalls are set up and ready to go BEFORE doors are open at 10am
What time can we pack up?
Whilst our expo ends at 2pm we may still have some couples in our hall so 2pm is not the pack down time.
We believe that the last couple to attend should have the same experience as the first and not feel rushed when they are chatting to potential vendors as other’s are packing down around them. Out of professional courtesy please allow all vendors an opportunity to chat with couples without feeling rushed.
We have also seen couples want to double back to ask another question from a previous vendor, however they had packed up and gone! Don’t less this happen to you for the sake of 15 – 30 minutes!
Also, and more importantly packing down whilst we still have attendees is a safety hazard. We will let you know when it’s safe to pack up, please wait for us to do a sweep of the hall and let you know.
[We can pack down when it’s safe to do so, this is normally around 2.15/2.30]
Why do I need Insurance?
Its law in Victoria that every exhibitor or stall holder, whether it’s for an expo, your local Sunday market or a school fate has Public Liability Insurance. Whilst all event managers do all they can to ensure that each and every event is safe, accidents can and do happen.
For example, you are at an event and your bag is accidently pushed out from under your table and a passerby trips and hurts themselves.
It’s important that you have the correct cover to protect your business. If you don’t have your own Insurance you can be covered under ours for $55 per event.
What’s our top tip for a successful expo?
Our top tip is to have a way for you to collect attendee’s information so that you can be proactive and follow up with couples that have shown an interest in your product/services. Our couples have already attended our expo and stopped to chat with you they have shown interest in what you have to offer and this list is gold to your business! Ensure you follow up on your gold list as these are the people are now warm contact and most likely to book in with you! This can be as simple as a conversation with the couple and saying to them would you like me to contact you after the event to chat further or book and appointment.
You can also create a secondary database by holding a competition on your stand. Think outside the box and come up with something fun that couples will enjoy!
"More Q & A coming soon"
What our visitors are saying...
We asked our visitors to rate our event - we received a rating of 9.52 out of 10!
Affordable Wedding Expo Melbourne
Affordable Wedding Expo Melbourne
Affordable Wedding Expo